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GOVT. HOMOEOPATHIC MEDICAL COLLEGE HOSTELS
(FOR MEN & WOMEN)
- KOZHIKODE
RULES RELATING TO HOSTELS
Accommodation
1). Hostel accommodation is provided in separate buildings
both men and women. Students should live in the hostels unless
exempted by the principal on the ground that they are living
with their parents or guardians.
Administration
2). The hostel shall be wider the control of the Chief warden.
3). The principal will be ipso facto the chief warden of all
the hostels.
4). The Warden's decision shall be final in the interpretation
of rules and in all matters connected with the hostel. He
shall in consultation with the college committee of management
have the power to modify, suspend, cancel or add to any of
these rules as exigencies occur.
Admission
5). Admission is ordinarily restricted to students of the Govt
Homoeopathic Medical college, Calicut.
6). Students requiring accommodation should apply in the
prescribed form with a registration fee of Rs 51- (five) which
will be returned if the applicant is not admitted in to the
hostel and credited to mess fund for crockery; etc; if
admitted. Admission to the hostel is subject to renewal every
academic year, with registration fee of Rs. 5/- (five).
7). Applications will be registered in the. order in which
they received and rooms allotted in the order Applications not
in proper form and unaccompanied by registration fee will be
rejected.
N.B: The chief warden will have the right to refuse admission
to any applicant without assigning reasons.
i) .
a) The registration fee will be forfeited if the student
doe not occupy the room within a week of its allotment.
b) A limit number of staff members may be accommodated in the
hostel at the discretion of the warden.
c) Members of staff of the college and hospital will be taken
as members of the hostel -mess under the special rules
approved by the warden. This can be obtained on application
from the hostel office.
ii) Caution deposit
Each resident on admission should pay Rs. 100/- as caution
deposit and 3 months advance rent at the time of admission.
The residents have to pay the mess advance fixed from time to
time by the mess committee &5% of the mess advance will be
returned if the resident vacates the hostel within 6 months
and 75% of the mess advance will returned if the resident
vacates the hostel after 6 months
8). Discipline declaration:
Each student on admission should if he/she is a major sign a
declaration in the form approved, if he/she minor, the
undertaking should be given by the parent or guardian.
9). Allotment of room :-
Rooms will be allotted at the discretion of the chief warden/
warden. No request for change of rooms in the middle of the
year will be entertained.
10).
a). Furniture: each resident will be provided with one shelf,
one cot, one table, one chair without -arm and coat stand. One
soiled linen box and one stool for which he/she should give a
receipt and for the safety of which he/she shall be
responsible.
Residents should provide their own bedding, box or trunk to
lock things in.
b). Own Furniture: residents may supplement the furniture
provided with their own, but only after obtaining the written
permission of the warden.
NB: The hostel authorities will not be responsible for the
loss of the boarder's private property.
11). Electric light: Rooms are provided with electric light.
residents should see that the lights are switched off when
they go to the sleep or when they leave the room otherwise a
charge of fifty paise each time will be recovered from each
occupant of the room irrespective of who, was responsible for
the neglect. No resident is allowed to have additional
electric fittings without the written permission of the chief
warden / warden.
12). Room rent:- the rent for the rooms will be as fixed for
each hostel from time to time. These rates will apply in the
ease of members of the teaching staff also.
13) Electricity and water charges: The average amount will be
arrived at per head for the effective payment electricity and
water charges,.
14): Withdrawals:
Students passing out of the college or discontinuing their
studies, or those desirous of residing with their parents or
guardians will be permitted to leaving the hostel on
application to the warden/asst. warden only at the end of the
term and not in the middle of the term except on medical
grounds approved by the chief warden/ warden. Students who are
living in the hostel and who wish to reside outside with their
relatives must produce a letter from their parents or
guardians authorizing them to do so before leaving the hostel.
On no account should they leave the hostel before they are
permitted to do so by the chief warden/ warden.
15). Mess
a) There is provision for vegetarian and non vegetarian
masses.
b) Before the first day of the every month the inmates
of each mess shall (from among themselves) elect a
representative who subject to the control of the chief
warden/warden will see to the proper control of the mess, for
the month. All complaints relating to the mess shall- be made
only by the representative. The chief warden / warden shall
have power to nominate one among the resident (inmates of the
respective mess) until the representative is duly elected:
c) No inmate except the respective shall take meals in the
messes to which he/she does not belong. Members are not
allowed to change from one mess to another except at the
beginning of the month. Such changes should have the prior
approval of the warden-asst. warden.
d) The hours of the meals will ordinarily be:
Breakfast : 7A.M to 8:00 A.M
Lunch : 12 noon to 2 PM
Tea : 3.30 P.M to 5:3U P.M
Dinner : 7 PM to 9 FM
On previous intimation to the head cook meals will be kept
after 9.30 p.m.
e) sick diet will be provided for members who are ill, on the
advice of the chief warden/warden.
f) Extra meals will not be sent to the rooms of the members.
g) Members: are not allowed to take cups,: saucer, tumblers,
davaras and other utensils of the hostel their rooms under any
circumstances.
h) Establishment charges: Each resident should pay
establishment charges per head per mensem as fixed from time
to time to meet the wages of cook and mess boys.
i) All expenses in connection with the engagement of the
persons for running the hostel mess including the wages,
statutory payments required under the minimum wages act and
EPF act and similar laws in force shall be calculated in
advance and the amount collected from the hostellers by the
end of every month.
ii). The mess committee shall pay the
workers. at the end of every month, and
iii). Clear all the statutory liabilities then and there.
Reduction of men charge will be granted to absentees subject
to the following conditions.
a) Printed absentee slips which can be obtained from the
office of the mess department now be filled and signed by the
member who intents b absent himself / herself and handed over
to the steward at least one day in advance.
b) A member is entitled to get permission only if resident has
been absent for at least three days consecutively in a
calendar month.
c). the rate of remission shall ordinarily be 75 % per day. If
the number of days of absents : does not exceed seven
consecutive days.
d) If the member has been absent from the mess for more than
seven consecutive days, remission will be Wonted at the daily
rate provided he/she has given previous notice of his / her
absence.
j) The charge for extras such as milk, hot water and oil bath
shall be fixed by the warden Assist. Warden from tune to time
and duly noticed.
k) The extras taken by the numbers will be entered in book
which will be open for inspection by the members. Any error
noticed Mud be represented to the steward in writing not later
than the succeeding day is the 1) The list of dues from
members shall be put up on the notice board by the 7Th of
every month. -Members shall be required to pay the same not
later than the 15th of the month failing which the parent or
guardian will be informed about the delay in paying the daft;
m) The ledgers -showing the calculation of mess dues will be
available for inspection by the students for three days after
the dues put up on the notice board Any error noticed in the
calculation reported to the chief warden/ warden. Warden in
writing before the expiry of this period, failing which no
notice will be taken of such complaint.
16). Guests
a) No resident is. allowed to bring t guest into the hostel to
may with him/ her without the permission of the chief warden/
warden. The number introducing the guest is responsible for
all the charges incurred by the guest. Guests win be charged
ft rates fixed Man time to time per day exclusive of mess
charges and no guest shall remain in the hostel for more than
three days, unless under exceptional circumstances. the guests
will be charged in addition to the above rates a consolidated
sum fixed from time to time for miscellaneous items for the
full calendar month and should there be one or more vacant
seats in the sections of hostel the guest will be treated as a
regular member of that section of the hostel and be charged
room rent in addition, according to rules. No guest who
visits Calicut for purpose of litigation or for medical
treatment shall be kept in hostel by its inmates.
b). No member may introduce more than one guest at a time
without the previous sanction of the warden/asst warden. The
guests shall not be transferred from one member to another.
c). The guest is subject to the rules and regulations of the
hostel.
d). The chief warden/ warden shall have power to refuse
permission to introduce into the hostel any person as a guest
without assigning any reason.
e). The chief warden/ warden will maintain a register of
guests in the following form and see that no guest is admitted
unless his/her name is entered in the above register. The
student who brings the guest will be held responsible for the
proper filling up of the particulars required therein.
1. Name of the member who is the host.
2. Name of the guest with home address.
3. Date of arrival.
4. Date of departure.
17. Payment of dues.
a). All charges must be paid at the hostel office between the
hours 11 AM to 4.30 p.m. Receipt in the usual form noting the
details of charges must be obtained by the members at the time
of payment after satisfying themselves as to the accuracy of
the charges and the case of mess dues, after signing the
register in their messes in token of acceptance. Any
discrepancy must be brought to the notice of the warden/asst
warden immediately and rectified. Mess charges for the month
should be paid on or before the 15th of the succeeding month
except for valid reasons approved by the warden/asst warden. A
fine of six paise per day will be levied on all the late
payment of any dues to the hostel. If the dues are still not
paid before the end of the month during which they fall due
the caution money will be utilized to meet such dues and the
student will be asked to vacate his/her seat in the hostel. If
however the student is willing to pay the accumulated fine
till the date of payment, he/she may be allowed. to continue I
in the hostel till such time as he / her caution money covers
the amount of hostel dues together with the fines thereon. The
fines, so collected will be credited to hostel funds.
b). Students leaving the hostel for vacation should pay up all
their dues before they leave.
c). Room rent for the month will have to be paid in advance on
the seventh of every month and in the case of an inmate
joining the hostel in the course of a month, on the date of
admission. For broken months the room rent will be charged
proportionately subject to a minimum of one fourth of the
month rent.
18). Medical aid.
Warden should be informed of all illness promptly. All
ordinary and minor ailments will be attended to by the warden
between 7 and 8 pm and no sick member shall remain in the
hostel for more than 48 hours and he/she will be sent to the
collegiate hospital for further treatment.
19). General discipline.
a) Member should keep their rooms scrupulously clean. Soiled
things and clothes should be stored out of sight. Discarded
rags and papers should not be thrown about in the rooms,
terrace and premises. The rooms, doors etc should not be
disfigured by writing, sticking hand bills, posters etc.
b) They should behave with restraint and decorum, shouting,
reading aloud and other acts likely to disturb other inmates
during hours of study should be avoided at all times.
c) An members are expected to be in the hostel before 9 pm
(for rules relating to women see below)
d) They should sleep and work in their own rooms.
e) Members are not allowed to remove any articles of
furniture, fittings, light etc; belonging to the hostel. Any
damage to the hostel property shall be immediately reported to
the chief warden/ warden. The cost of the damage should be
recovered from the individual concerned. If the person is not
traced, the members of the wing or flat concerned will be held
responsible. In certain cases the member of the even the whole
block or all the blocks will be made responsible. In case of
wanton damage, in addition to recovery of cost of repair the
chief warden/ warden might impose a suitable fine.
f). Members are not permitted to convene meetings of any sort
anywhere in the hostel or its premises without the chief
warden/ warden written sanction obtained on a written
requisition.
g) No circular or subscription list shall be taken round
except with the permission of the chief warden/ warden.
h). No member shall take active part in political meeting,
processions or propaganda. Disregard of these rules will lead
to immediate expulsion from the hostel.
i). Members are forbidden from ill-treating any of the hostel
servants and should not have any dealings with servants.
j). Every member will report himself to the chief warden/
warden in writing at the beginning of each term or as-soon as
possible after his/her arrival at the hostel and also at the
end of each term or immediately before his/her departure.
He/she will enter the dates of his/her arrival and departure
in
different books kept At the purpose in the hostel office. If a
student does not report his/6er departure in writing he/she
will be counted as a continuing member and he/she will be
liable to pay all the charges in common with the other
members. If a student who has not reported his/her arrival in
the office is found by chief warden/ warden residing in the
hostel, he/she will, in addition to the usual electricity
charges pay a penalty of Rs. 1/- which will be credited to
hostel funds. If a student, who has reported his /her
departure, is found by the chief warden/ warden residing in
the hostel he/ she will also be dealt with in the same way.
k) No student shall absent himself/herself from the hostel for
any night without having previously obtained the permission of
the chief warden/ warden. If a student finds it necessary to
leave the hostel on urgent affairs and is unable to see the
chief warden/ warden, she/he must before his/her departure,
report the reason of his/her absence in writing to the chief
warden/warden. The main gates of the hostel will be closed
every night at 10 pin when a bell will be rung.
l). A11 correspondence regarding the hostel should be made
through the respective warden.
m) Misconduct or breach of any of these rules of the hostel
will render the liable to fine, suspension or dismissal
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20).Punishment of hostel servants
In case of breach of discipline on the part of a hostel
servant or any private servant who does not conform to the
rules and regulations of the hostel, the chief warden/ warden
may make suitable recommendations to the principal for
necessary orders.
21). Ragging: Ragging in any form is prohibited in the hostel.
Residents who indulge any such activities will be immediately
be expelled from the hostel and the case will be reported to
higher authorities for appropriate action.
22). Holidays.
a) The hostel will be closed during Onam and Christmas
holidays. But the students working in hospitals and others
with special permission from the principal can remain in the
hostel during the holidays. Members will have to vacate their
rooms for annual repairs, as and when necessary. Temporary
arrangements will be made by the chief warden / warden for
their accommodation.
b) All students, before going away for the vacation or
otherwise must see that all their dues are paid completely
before leaving the station. Members are strictly advised not
to leave any money or valuable in their rooms. The hostel
authorities do not hold themselves responsible for money or
goods lost by students or their guests.
c) For the convenience of members who go home during the
holidays, the Warden will arrange for the safe custody of
their belongings during their absence at their own risk and
the chief warden / asst warden will not be hold responsible
for any loss or damage to any such property.
23). Tradesmen.
No stranger will be allowed within the compound of the hostel
for carrying on any business. Licenses will be issued to
responsible tradesmen,, dhobis, barbers, tailors, cloth
vendors etc., on payment of a fixed deposit of Rs. 50/- as
caution money, which will be returned to the concerned persons
on their discontinuing their business in the hostel. Besides
the above caution money, they will pay the following license
fees in advance half yearly in October and April each year.
Tailor . Rs.5/- per mensem
Barber . Rs. 5/- per mensem
Dhobi . Rs. 5/-:per mensem
No unauthorised tradesmen will be allowed within the hostel
premises.
A permit will be issued to each of these men on the payment of
the above dues. If the original permit is lost, a duplicate
will be issued on payment of Rs. 1 /-. Members are strictly
prohibited from having any dealing inside the hostel with any
business person except with such licensed tradesmen.
24). Special rules for women students
a) A11 students must return to the hostel before 6.30 pm
unless they have obtained a late pass from the chief warden/
warden.
b) Late passes to return before 10 p:m can be obtained from
the chief warden/ warden four times a month at the rate of one
pass per week. Applications for late pass in writing should
reach the chief warden/ warden by 1 pm from Monday to
Saturday. No applications will be received on Sundays.
c) Visitors : visitors may be seen between 4 and 6 p.m. on all
days of the week in the visitors room only. Every member
shall, before seeing the visitor make the following entries in
a book provided for that purpose:
1) Name of visitor and designation or address.
2) his / her relationship with the member.
3) Member visited shall sign her/his name below the entries
recorded above.
Each such record of entries shall be looked into and initialed
before the end of the day by the warden.
Any member wishing to see a visitor at any other times shall
first obtain the permission of the warden
Men visitors may be seen in the visitors hall.
Principal.
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